25 Questions to Ask at a Wedding Fair

A wedding fair is the quickest way to meet a whole wedding team in one afternoon. But it's easy to come home with a goodie bag full of leaflets and very few real answers. The couples who get the most out of the day arrive with a plan and a short list of questions.

Here's what to ask, supplier by supplier, so you can compare like for like.

Before you go

• Book your free tickets so you're on the list for the goodie bags. At our Elite wedding fairs, the first 50 couples get one.
• Bring your date, venue and rough guest numbers. Most suppliers can't give you a real price without them.
• Take your phone for photos and voice notes — you'll forget who said what by the car park.
• Bring the people who matter. A parent or best friend is a second pair of ears.

Questions for every supplier

1. Are you available on our date?
2. What's included in your price, and what costs extra?
3. How much is the deposit, and when is the balance due?
4. Do you have public liability insurance?
5. What happens if you're ill on the day?
6. Have you worked at our venue before?
7. Can we see a full wedding, not just the highlights?
8. Is there an offer for booking at the fair — and how long does it last?

Photographers and videographers

9. How many photos or minutes of film will we receive, and how soon?
10. Will you be the person photographing our wedding, or a member of your team?
11. How do you handle dark venues or bad weather?

Compare our Elite Member wedding photographers →

Venues

12. How many weddings do you host on one day?
13. Is there a minimum spend or guest number?
14. Can we use our own suppliers, or is there a recommended list?
15. What time does the music have to stop?
16. Where will guests stay nearby?

Cakes

17. Can we taste before we book?
18. Do you deliver and set up at the venue?
19. Can you cater for allergies and dietary needs?

Celebrants, DJs and entertainers

20. Can we meet before the day to plan the ceremony or playlist?
21. Do you have a “do not play” list?
22. What equipment and space do you need from the venue?

Hair, makeup and bridal wear

23. Do you offer a trial, and is it included?
24. How long will you need on the morning?
25. How long do alterations take?

After the fair

Go home, put the kettle on and make a shortlist of three per category while it's fresh. Then book follow-up calls within a week — popular dates go quickly after fair season.

Why Elite fairs are different

Every Elite wedding fair is free, held at a real wedding venue, and showcases a small number of featured suppliers — just a few per category, so you get time to talk properly. Collect all 10 stamps in your Wedding Experience Passport for a chance to win a prize.

As always, please carry out your own research before booking any supplier.

Book your free tickets for the next fair →

Planning in North Wales? See our North Wales wedding fairs or the next Ruthin Castle Wedding Fair.